Configure FundImpact platform for your organization in 6 easy steps
In this series of blogs “Configuring FundImpact”, we’ll give you detailed guide on how you can setup the platform and onboard your organization to start tracking project budget, deliverable and impact. FundImpact Platform is a highly configurable platform that allows NGOs to manage their master records without any support of an IT expert. The intuitive interface makes it possible for anyone in the organization to manage the platform end-to-end.
Let’s begin configuring the platform for your organization.
All the master configurations are available in the “Settings” section. You can click on the cog wheel as shown in the image below or visit fundimpact.org/organization/dashboard
At the settings section, you’ll see various options to configure organization level details, Donor Details, Budget and Deliverable categories and User Section to add or remove a user. Let’s see how we can configure them one by one in following steps
Step 1: Configuring Organization Details
The first section in the Settings page, allows you the admin to update the organization details such as name, legal entity name, registration type, etc.
There are two main sub-sections where you can add organization details
- Organization Info
- Organization Documents
In the Organization info you can enter the Name of the NGOs (or the popular name or the brand name of the organization. One can also enter the legal name as per the registration document.
You can also set the registration type of the organization as per India Laws (which can be Section-25 company, Trust or a Society), or others if the registered outside India.
You can also set the home country of the organization other than India. This setting will set the default financial years as per the local country.
In the Organization Documents, you can upload important documents that are required by colleagues from time to time such as certificate of incorporation, trust deed, Audited reports and financial statements.
You can also upload MoU templates, Reporting formats, Proposals, etc. all at one place.
Step 2: Branding and Color Scheme
The platform can be branded with the color scheme of your organization through the settings page. You can choose the Primary and Secondary colors to make the platform in consistent with your brand guidelines and make your colleagues feel at home.
You can upload your organization logo which is reflected on top bar of the platform.
Step 3: Manage Donor Information
The platform has a dedicated section where you can store all donor information and make it accessible to other team members. The donors listed here can be referenced in the other section on the platform such Project they have sponsored, Budgets they are funding, etc. You can also see Donor-wise reports on the main dashboard to see the funding status.
To add a new donor, Click on the ‘Add new’ button and enter relevant details such as Donor Name, Legal Name, Abbreviated name for quick reference and the Default country of the Donor.
The default country allows system to map donor country’s financial years for accurate reporting.
Step 4: Manage Budget Categories
Budget categories help you organize your funds and expenses for better tracking and reporting at an organization or project level. They can be used to map your organization’s chart of accounts as well. At the dashboard, you can track under which budget categories is your organization spending most of the funds. The categories can be Administrative Expense, Program Costs, Logistics, Miscellaneous, etc.
Step 5: Manage Deliverable & Impact Categories and Units
FundImpact helps in tracking the MoU commitments the organization has made to the donors. They can create project activities and other deliverable they have committed for the projects and keep donors informed of the progress achieved.
We have made it easier for the Organization to standardize reporting of Project Deliverable and Impact by allowing them to maintain a master list of Deliverable and Impact categories. These categories can be program activities such as ‘Training of Trainers’, ‘Establishing Self-Help Groups’, ‘Mobilizing Farmers’, or impact related categories such as ‘Health Status’, ‘Sustainable Livelihoods’, etc.
The achievements in each of these categories can be measured through a Deliverable or Impact unit. A unit is a definition for the quantitative measurement of the deliverable or impact achieved. For, example, the organization can create measurement units such as ‘Training Camps’, ‘Farmers’, ‘Self-Help Groups’, ‘Children’, etc.
This shall help organization to consolidate report at a project or organization level to aggregate ‘no of trainings conducted’, ‘no. of farmers mobilized’, or ‘no. of self-help groups formed’.
To create a deliverable unit, click on the ‘Add new’ button. Enter the name of the unit you are creating, map it various Deliverable categories in which this unit shall be used. You can leave a description and unit code for later reference.
Step 6: Invite Your Colleagues
In the last section, we explore how you can invite your colleague to the platform and start managing the grants and projects. You can go the Setting pane and click on the ‘Users’ section. Enter the email-id of your colleague and assign their default role on the platform.
You can assign any of the roles to the invited user such as Org Admin or Project Manager.
Stay tuned for more updates next week where we explore how you can create a Project Budget and tracker its expenditure across Grant Periods and Financial Year for easy reporting.